University HR 2016 winter closure checklist

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University Human Resources 2016 Winter Closure Checklist in the Cardinal at Work newsletter.

When the holidays roll around, days not only feel shorter but our lives also seem to get busier. To help you manage the hustle and bustle of December, we’ve prepared this checklist of recommended actions to complete before and immediately after 2016 winter closure.

The 2016 winter closure is scheduled Wednesday, Dec. 21, 2016 through Tuesday, Jan. 3, 2017, for those areas designated to close. Regular operations resume on Wednesday, January 4, 2017. The following dates have been designated as university holidays:

  • Friday, December 23, 2016
  • Monday, December 26, 2016
  • Monday, January 2, 2017

General Reminders

✓  Submit timecards

For the pay period ending December 15, complete your timecard by 5 p.m. on Thursday, December 15. For the pay period ending December 31, complete your timecard by 5 p.m. on Tuesday, December 20. Please note that the pay period of 12/15-12/31 will not be included in your 2016 Income Tax statement as it is paid to you in your first paycheck in 2017.

Submit your timecard

✓  Turn off computers and appliances

Support a Sustainable Stanford and help maximize energy savings by taking simple actions to conserve resources this winter. Turn off computers and other appliances and support the Cardinal Green campaign for a chance to win a $50 gift card!

Take the pledge and turn off for break

✓ Secure your 2017 Caltrain Go Pass

Before heading out on break, be sure to renew your Caltrain Go Pass by visiting the Parking & Transportation Office or stopping by a Go Pass distribution event.

View distribution event schedule

✓ Update StanfordYou

Adjust your out-of-office settings and maintain your directory and emergency contact information to ensure you stay informed of campus news and notifications.

Update your settings and information

✓ Opt-in for online delivery of W-2

Login to Axess and opt-in for early delivery of your 2016 W-2 by selecting the “W-2 Consent” link and completing the Consent Form.

Opt-in and complete Consent Form

Please read the entire article, 2016 Winter Closure Checklist for a complete list of reminders for the winter break.

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